Administrative Assistant
Job Title Administrative Assistant
Full Time Full Time; Non-Exempt
Reports to Director of Human Resources (DHR)
Placement within MDAO Administrative Assistant positions are based in one of MDAO’s offices within Middlesex County.
Position Description
This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The administrative assistant provides overall critical administrative support to Assistant District Attorneys and other professional staff of the MDAO.
This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the MDAO in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.
Primary Responsibilities
- Administrative support
- Data entry into case management system (DAMION)
- Create files, copy documents, manage internal and external mail flow
- Answer telephones, direct callers and visitors
- Manage daily schedule for individual(s) assigned to support
- Prepare letters, draft correspondence, manage spreadsheets, print reports
- Assist with communication of information and transfer of material internally and externally
Requirements:
- Strong written and verbal communication skills
- Ability to assess and address issues and matters in a timely fashion
- Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
- Ability to work independently and as part of a team
- Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
- Ability to accurately and timely manage and update data in an electronic case management system
- Excellent organizational and project completion skills, with a strong attention to detail
- Proven ability to meet firm deadlines
- Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
- Outstanding interpersonal skills and professional workplace etiquette
- Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
- An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community
- A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office
- A background check is required
Preferred Qualifications
- Prior experience working in a professional office environment
- Experience with the Commonwealth’s DAMION case management system
- Experience working with spreadsheets, proper formatting, data sorts & data base queries
Salary
$43,000. This is a full time, non-exempt position.
MDAO Benefits
The MDAO is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process for this position.
The overall benefits available include: Paid Vacation, Sick and Personal Leave Time; Health, Dental and Vision Insurance through the Commonwealth’s Group Insurance Commission and a pre-tax Health Savings Account optional plan. In addition the MDAO provides employees the opportunity to elect Life Insurance, Long-Term Disability Insurance, Deferred Compensation Savings, Tuition Remission, along with other programs.
MDAO employees also participate in the Commonwealth’s State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from state service.
The MDAO provides the ability to accrue up to two weeks of paid vacation leave per year, up to 3 personal days of leave per year (depending upon the quarter of the year that one’s employment begins), 11 recognized state / federal paid holidays, and the opportunity to accrue up to 9.375 hours of paid sick leave per month.
Commitment to Diversity
District Attorney Ryan is committed to building a diverse staff and has formed both internal and external diversity committees to help attract, hire, retain and promote the very best staff, diverse in background and perspective, while helping formulate and guide policy and decision making, and pursue the mission of the office. The MDAO is an equal opportunity employer.
Covid-19
The Middlesex District Attorney’s Office requires employees to have received COVID-19 vaccination or to have been approved for exemption as a condition of employment. Finalists will be given details about how to demonstrate receipt of vaccination or request an exemption due to a sincerely held religious belief or if the vaccine is medically contraindicated.
Application Process
Interested candidates should forward to Tamisha Claude a MDAO Application form (found at www.middlesexda.com under the “About Us” tab) along with a cover letter, resume, and a list of three professional or academic references to MDAOJobs@state.ma.us . Please indicate in the “Subject” line the position you are applying for.
Further Information
Candidates are encouraged to visit the MDAO website at www.middlesexda.com to learn more about the work of the office.